96th Annual Mid-Year Assembly 2025
Sunday, May 4th, 2025
Greetings from North Jersey and from the Seventeenth District- your host for the 96th Annual Mid-Year assembly. An action packed day of activities is planned for your participation and enjoyment.
Sunday May 4th, will feature a special buffet breakfast and lunch at a very reasonable price. 8am kicks off a jam-packed morning. Choices include:
- Your favorite exhibitors with the latest items on display.
- State committees working on pressing issues.
- Two interesting sessions during Breakfast and Lunch (CEU’s pending)
The general meeting session will be called to order at 10am and will recess for lunch. The session will reconvene after lunch. The exhibit areas will remain open throughout the day.
The Seventeenth District has selected the top-rated Doubletree by Hilton site of the 2025 Convention as the site of Mid-year 2025. The Doubletree has first class meeting facilities, excellent food service, large clean rooms, an indoor pool and exercise facilities. Our District intends for this to be an enjoyable, rewarding event for all.
Online registration takes just minutes and significantly streamlines our process. You can pay securely by credit card (no PayPal account needed) or select the “mail check” option. If you prefer paper registration, forms can e found below, but online registration greatly reduces our administrative work. Scroll down for more info.
IMPORTANT: The pre-registration deadline is April 25. Online registrations must be completed by this date, and mail-in registrations must be postmarked by April 25.
On behalf of my committee and the members of the Seventeenth District, I wish you a successful 2025 and an especially fruitful Mid-Year. I look forward to greeting each of you in May.
Sincerely,
Matt Barbieri
17th District Chairman
Questions? Email midyear2025@emscnjd17.org
Event Overview
The Mid-Year Assembly brings together EMS professionals from across New Jersey for a day of learning, networking, and collaboration. The day features committee meetings, general sessions, special presentations, vendor exhibitions, and opportunities to earn CEUs.
Key Information
Date: Sunday, May 4th, 2025
Time: 8:00 AM – 4:00 PM
Location: DoubleTree by Hilton, 690 Route 46 East, Fairfield, NJ 07004
Cost:
- Pre-Registration (Deadline is April 25, 2025 at 11:59pm EST): $55.00
At the Door: $65.00At the door- No Cost (you cannot attend meals or CEU classes if registering at the door!)
Your registration includes a buffet breakfast, hot lunch, and 2 CEU sessions
Registration Instructions
PREFERRED METHOD: Online Pre-Registration
Register online for fastest processing and guaranteed entry! Click the button to complete your registration quickly and securely. You can pay via credit or debit card, PayPal (no account required), or mail-in check after registering. Pre-Registration deadline is April 25, 2025 at 11:59 PM
Mail-In Registration
Download and complete the registration form. Send with check payable to 17th District NJSFAC. Must be postmarked by April 25, 2025!
At the Door
Register at the event between 8:00 AM and 10:00 AM. Note: CEU Classes and food not available with day-of registration.
Agenda
Subject to change
| Vendor Registration and Setup | 7:30 AM – 8:30 AM |
| Member Registration (Including Delegate and Voting Registration) | 8:00 AM – 4:00 PM |
| Breakfast | 8:00 AM – 10:00 AM |
| Breakfast & Learn Session (CEUs Pending) | 8:30 AM – 9:30 AM |
| Committee Meetings | 8:30 AM – 9:30 AM |
| Board of Trustees Meeting | 9:30 AM – 10:00 AM |
| General Membership Session 1 | 10:00 AM – 11:15 AM |
| SPECIAL MEMORIAL SERVICE FOR MaryAnn Ferrara | 11:15 AM – 11:45 AM |
| Lunch | 11:45 PM – 1:00 PM |
| Lunch & Learn Session (CEUs Pending) | 12:00 PM – 1:00 PM |
| Ballot Voting (If Needed) | 1:30 PM – 2:00 PM |
| Scholarship Presentations followed by General Membership Session 2 | 1:15 PM – 4:00 PM |
Recommended Accommodations
DOUBLETREE BY HILTON
690 ROUTE 46 EAST
FAIRFIELD, NJ 07004
973-227-9200
A special rate is being offered to council members.
$179 – 1 King or 2 Queen beds
Please call 844-335-2364 and mention “EMSCNJ Midyear Assembly”
or book online at www.doubletreefairfield.com
Input “Dates of Stay” and in the “Special Rates” tab, please add
Group Code “933”
Learning Sessions
Session 1 – Life-saving tech for a broken heart: LVAD & eCPR (1 CEU pending)
This course includes education on heart failure and the need for mechanical circulatory support, special considerations for assessing a patient with an LVAD, and emerging treatments with eCPR utilizing ECMO for cardiac arrest.
Session 2 – Medication Assisted Treatment & Opioid Crisis Response in the Prehospital Setting (1 CEU pending)
This course includes essential updates regarding opioid overdose response, Medication Assisted Treatment (MAT) protocols, and awareness of emerging threats like Xylazine
Vendor Registration
The 17th District of the EMS Council of New Jersey invites you to showcase your products and services at our upcoming 96th Annual Mid-Year Assembly on Sunday, May 4th, 2025 at the DoubleTree by Hilton in Fairfield, NJ.
This event brings together over 125 EMS professionals from across the state, providing an excellent opportunity to connect directly with decision-makers from volunteer emergency service organizations throughout New Jersey.
Vendor Benefits:
- Direct access to EMS leaders and personnel in a focused setting
- Dedicated vendor area in a high-traffic location
- Inclusion in our digital advertising and social media promotions
- Complimentary lunch for one representative
Registration Options:
- $125 – Per table with 1 lunch and social media coverage
- $150 – Per table with 1 lunch, social media coverage and an electronic ad journal
- $25 – Per additional lunch
VENDOR REGISTRATION DEADLINE: APRIL 25, 2025
Registration Instructions
Register Online
Click the button to the right to register online. You can pay via CC, Paypal, or Mail a Check
Mail-In
Click the button to download the registration packet. Follow the instructions for mail-in vendor registration
Ad Journal Info
Support the 17th District Mid-Year Assembly by purchasing an advertisement in our journal. This year, we’re featuring both printed and digital formats for maximum exposure. Deadline for submission is April 20th.
Ad Options
- Full Page: $100
- Half Page: $75
- Quarter Page: $50
- Business Card (1/8 Page): $25
- Outside Back Cover: $500
- Centerfold: $500
- Inside Front Cover: $300
- Inside Back Cover: $300
- Individual Patron: $5.00
Benefits
- Display on monitors throughout the event
- Publication on the District website
- Sharing across Council social media
- QR code access for mobile viewing
- Support for volunteer EMS services
Purchase Options
Online – Ad
Click the button to purchase a full, half, or quarter page ad. Important: After purchase, email your ad info to John Redfearn at wfas241@yahoo.com
Online – Individual Patron
Click the button to purchase Individual Patron listings
Mail In
Download the registration packet and follow the instructions for mailing in the Ad forms and payment.
Sponsorship Info
Support the volunteer EMS community by becoming a sponsor of the 96th Annual Mid-Year Assembly. Your sponsorship directly helps the volunteer EMS organizations that serve our communities every day.
Sponsorship Options
| Package Type | Price | Benefits |
| Gold | $2000 | • Ad in our Ad Journal • Meals at the event for up to 4 attendees • Advertisements on our social media platforms • Individual Sign displayed with your sponsorship • Table in our vendor area |
| Silver | $1000 | • Ad in our Ad Journal • Meals at the event for up to 2 attendees • Your logo on a sign with other sponsors • Table in our vendor area |
| Bronze | $500 | • Ad in our Ad Journal • Meals at the event for up to 1 attendee • Your logo on a sign with other sponsors |
| Friend | $250 | Your logo on a sign with other sponsors |
Purchase Options
Online
Click the button to purchase a sponsorship package using a credit card or Paypal
Mail In
Download the registration packet and follow the instructions for mailing in the Sponsorship forms and payment.